Lions Clubs International was founded in 1917, growing throughout the United States and beyond to become the world’s largest volunteer service organization. Local area Lions Clubs got together in 1959 to create their own foundation to serve Oregon and Northern California. Today, our Oregon Lions Sight & Hearing Foundation (OLSHF) provides multiple programs serving over 200,000 students, adults, and seniors each year. Our efforts range from vision and hearing screenings for students in schools to manufacturing eyeglasses through our finishing lab and optical shop.
Open Feb. 8, 2017
OLSHF is looking for an Office Administrator to be responsible for front office and optical shop reception, administrative tasks, and providing support program staff to work efficiently. The Office Administrator will have a passion for mission-driven work, be independently self-motivated, and flexible at adapting to varying priorities. The ideal candidate brings competence in prioritizing their projects and working with diverse people and groups. This person and their role will be the customer service representative of our organization.
• Daily opening, sorting and distribution of mail
• Faxing, scanning, photocopying for staff
• Facilities and equipment maintenance
• Room scheduling, travel arrangements and catering for multiple parties
• Ordering, monitoring, and tracking office supplies inventory
• Primary telephone coverage, screening, and routing calls
• Greeting visitors and Eye Promise Optical Shop customers with a responsive and friendly attitude
• Primary support for processing referrals and assistance requests
• Supports fundraising efforts and special events
• Provide vehicle donor information, entering vehicle and contact information
• Data entry and reporting
• Maintain monthly agency event calendar
• Prepare and send direct mail materials such as donor recognition and thank you letters
• Receive donated eyeglasses and hearing aids from public and provide tax receipts for walk-ins, as needed
• Assist staff with multiple and varied projects with direction from Programs & Operations Director
• Operational support for multiple programs
• Additional duties, as assigned
Ability to work with minimal direct supervision. Strong organizational and self-management skills. Must be detail-oriented with a high degree of accuracy. Ability to work cooperatively with all levels of staff. Very strong professionalism and interpersonal skills. Ability to handle frequent interruptions and adapt to changes in workload and work schedules. Ability to multi-task and meet challenging deadlines, set priorities, and respond quickly to short notice requests. Ability to communicate effectively (written and verbal).
Prefer Associates Degree or higher; two or more years experience with multi-line telephone system and office equipment necessary. Strong knowledge of Microsoft Office, Adobe Acrobat, and basic knowledge of donor management database programs and accounting software, preferably SalesForce for Nonprofits and QuickBooks. Bilingual English-Spanish preferred but not required.
Ability to sit for long periods of time. Repetitive use of hands and fingers (i.e. keyboarding, data entry). Must be able to see and hear in order to gather and input information; respond to face-to-face and telephone inquiries. Ability to lift up to 50 pounds on occasion.
Email a cover letter and resume (PDF or Word only) using your last then first name in the file names to Employment@OLSHF.org. Use “Office Administrator” in the email subject line. Applications must be received by 5 pm February 21.
OLSHF is an equal opportunity employer. All qualified candidates are encouraged to apply. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job and may be changed as deemed necessary by the organization.
Our Lions are currently recruiting community members from around the state to assist with vision screenings at elementary schools throughout Oregon and Northern California. Please see our Mobile Health Screening Program page to learn how you can help.